Time Management Tips: Making The Most of Your “Bits” Time

 

Working full-time, having a home based business and being a mom of four children has it’s challenges. Time Management is a crucial part in making your days, weeks, even months more manageable. When it comes to your business, why not make the most of your “bits” time.

Definition: Making the most of “bits” of time-

• Using small pockets of time helps you make the most of moments in the day that could otherwise easily be wasted.
• You must know who to call when the smallest opportunity arises – wait time: doctor’s offices, picking up kids, between innings, waiting for dinner to finish, etc.
• Don’t go anywhere without taking something to do - Business updates to read, stamped notecards to catch up on correspondence, list of phone calls to make.
• Challenge yourself: if you know you only have 10 minutes before the pasta is done, see if you can make two calls in that time.

 WHO do you spend time on? 

• Who do you have to contact? (hosts, customers, recruit leads, consultants, etc.): know when, where and how to contact potential hosts, potential consultants, and team members – this tends to be the biggest problem for most consultants. Not having this info leads to paralysis in your business.
• This is the absolutely most important system you have to figure out and implement. This is what works for me.
• Contact Follow Up Report: attach DPS, make all notes on page; filed alphabetically in 3 ring notebooks. Each month (in non-prime time), when I need to fill the remaining dates on my calendar, I go through the pages and put a post it flag on the ones I need to call. That way when calling hours come, I pick up a notebook and start calling the tabbed contacts.
• Recruit Leads are tabbed with a post it note for easy access
• Host List: annually print out Host List for easy reference of show date(s), sales, address & phone numbers; these are my best repeat hosts and about 1/3 of my shows every month are with past hosts
• Customer Service – do your adjustments on line!! Accumulate adjustments and call only once a week.

 HOW do you do all this?

By simplifying, delegating, and/or combining tasks

            Simplifying:

• use standard documents for everything – host letters, recruit package letters, invite labels, catalog show info, fundraiser letters, consultant training. Just change the details as necessary and print.
• Pack for your show the night before; use a standard checklist to make sure you everything. (It should be on that TO DO list!!)
• Wear your business ”uniform” or logo wear.
• Use 1 calendar for family/work/personal info – eliminates crises and confusion
• Only work on certain days so that your family/team is not “surprised”.
• Send host kits out on the same day every month (for the entire month).
• Leave your clean tools in the car
• Use a GPS so that you don’t waste time getting directions or getting lost or search google maps or mapquest ahead of time.
• Get a “For Deposit Only” stamp with your bank account number
• Get Business Deposit Slips (takes 17 checks at once)
• Get a variety of postage stamps and a postage scale to save trips to PO
• Use a telephone headset so your hands can work while your mouth is!
• Have voice mail with no limit on the message time
• Get a printer/copier to save trips to copy store( I use an all-in-one; printer, fax, scanner and copier).
• Do all host coaching calls on one night, customer care calls on one night; bookings on another night, etc.
• Keep a consistent show schedule – this makes everything about your business easier!
• For Directors: have a meeting box with all necessary materials (name tags, paper products, gifts, etc.); Individual Performance Tracker email to be in easy touch with team; team postcards; newsletter service; spend specific days on team business vs. personal business

       Delegating:

• Pay someone else to do the income maintenance work – it is a tax deduction and frees up your time. House cleaning, automated calls, team and customer newsletter services, email services
• Use kids, spouse, friends looking for income; mother’s helpers – when the PPW is done by someone else, you have NOTHING to do but income earning activities!!

       Combining tasks:

• Train consultants together (conference calls or attending shows);
• Share meeting planning with other Directors and Future Directors
• If you have to do income maintenance work, do it while watching TV or after prime calling hours or while kids are doing their homework.
• Run all of your errands on the same day. Make contacts while running errands!!
• Bring Host and Recruiting packets to shows.
• Make your shows your office – host coach and recruit interviews at shows.

 Orders/Paperwork:

•  Keep everything related to a show in a file folder for 1 year.
•  Make up all your host kits at the start of the season. This is good whether you 15 or 115 shows in a season. The kit should include everything you EVER send to a host – postcards, envelopes, tally forms, show planner, catalogs. Only need to add invites, monthly specials flyers and host letter.
•  When you send out a host kit, organize everything associated with that show: label and date the postcards being sent; file all correspondence; schedule the three calls in planner; register the show on the website, etc.
•  I have three expandable hanging files in my desk. One for upcoming shows; one for shows held but waiting to close; and one for shows that are closed but waiting for the final customer service call. Then those files move to a banker’s box and are stored for one year.

 Information and Materials: Always keep the most frequently used materials in arms’ reach. If you don’t have a desk and/or file drawers, use milk crates or banker’s boxes.

Finding everything you need: 

• Have easy access to all of your materials that YOU NEED!
• Have all of your recruiting info in one place, all your catalog show info in one place, all the fundraising info in one place, all your stamps in one place, all your postcards in one place.
• Keep the things you use/need the most the closest to you. Old show files do not need to be on your desk. Recruiting packets, however, need to be easily accessible

  I have one Business Reference binder that I can take with me everywhere:

•  Sample host kit; scripts for host coaching calls
•  Sample recruiting packet
•  Monthly specials: host, guest, consultant
•  Copies of recipes doing this season
•  All I have to add is the list of names & numbers of my contacts and I have everything I need!

 For Director duties,  have one binder with all the pertinent Team info:

•  Cluster Reports: Monthly Recognition; Roster; Cluster Calendar; Cluster Communication Log
•  New Consultant Training Guide
•  Home Office contact info
•  Table Talk schedule
• Rewards Tracking Chart
•  Trip Tracking Chart
•  One file/divider for each consultant: contract; info card w/best time & place to reach; agreement; impt dates; training topics; goals.

  MOST IMPORTANT ORGANIZATIONAL TIP: When I started this, it drastically reduced the stress level in my business. I started with a small box. In it I put 5×7 index cards with tabs at the top. There are 31 tabs with the numbers1-31and 12 with January-December month dividers. Also have one tab for Booking Tips; one for Host Coaching Tips; one for Recruiting Tips; one for Customer Care Tips and one for Show Tips. Everything goes in here! Bills, kid stuff (permission slips, camp info, school forms, etc.), calls to make, things to follow up on.

• Business Consultant Newsletter: read immediately; rip out specials & promotions and At a Glance page; write down a couple of critical tips; discard the rest.
•  Weekly Bites: read and delete or save to appropriate electronic file; note important dates in calendar or on your business program.
•  Notes from Workshops and cluster meetings: will never read notes again, save most important tips on index cards and file in appropriate section in file box. Have a section for each area of business.
•  Recipes: available on line, use a different file box for copies of recipes used for shows (This is tailored for my home based business, you can amend for jewelry, make-up or other type of business).
• Theme show ideas: keep on the computer; use PC’s new binder system
• Company promotions: three ring notebook with month divisions. Keep for 1-2 years.
• Door prizes in one bin – just grab and go
• Show folders are made up at start of season
• Booking Binder gets updated once a month – monthly guest special on cover so I don’t need to make copies.
• File retention – how/when to let stuff go:
• WASTE method of information management:
• Is the document WORTHWHILE; do I need it?
• Will I use it AGAIN?
• Can I find it SOMEWHERE else?
• Will anything happen if I TOSS it?
• Do I need the ENTIRE thing?
• Always back up computer files, Microsoft outlook files and business program files once a week. Use flash drive or removable disk drive.
• If have hard copies of absolutely essential booking/host coaching/recruiting tips, scan and keep on your computer – this makes it easier/faster/cheaper to send and can make copies as necessary.
• File show info files in banker’s boxes: purge frequently.

Organizing your business will take more than just a few hours. Dedicate a full day or weekend to geeting yourself organized. After a few weeks you will see how much time you are saving.

Building Relationships in Your Business: Share The Business…..Sharing With Others…..

But I also see people like you who remind me of YOU !

Time Management Tips: A Crucial Part of YOUR Business

Time Management Tips

 

For every minute spent organizing, an hour is earned!  Being disorganized increases your stress and stress makes you less effective and less efficient.

Organization is VERY personal:

• - it does not have to be neat (you know, pretty files, color coordinated notebooks, etc.), it just has to work for you.
• - MOST CRUCIAL: When you go home, the first thing you need to do to get organized is to identify what stresses you out – this will help you know what to focus on; where you need change

• ¨ what makes you say: I can’t do this because….

 Your business is made up of 3 types of activities:

• 1. income earning activities – phone calls; in person contacts; follow up
• 2. income maintenance activities – shows, customer service, team
• 3. income wasting activities – these are things that keep you from earning (things that other people can do, things you don’t need to do); email, internet; playing office!

 - Make the resources at your command work FOR you. If you are spending time playing office, you are just pushing paper, not making money. With each task, ask yourself “is this making me money?”  

• - If you are trying to GET organized, don’t go back and re do whatever you have done in the past. Start today with your new plan.
• - If you have to use anything from your old “system”, incorporate it at that point.

 Identifying time wasters and ways to deal with them.

• You will never “find” time but you can find out how you waste time. Document the time you spend by “clocking in to work” for one week. Use the clock timer. You should discover that NOTHING in this business really takes that long to do.
• Don’t “play office”; Handle things once: when it comes to e-mail, voice mail or paperwork, take instant action (read, answer, delete, file) so you don’t have to come back to it.
• Are you effective in your communications (phone or email)? Do you have a plan when you pick up the phone?
• Give yourself a set time to do research on something, then make a decision. Don’t spend hours researching something that will only save you a little money and will cost you more in lost time.
• The biggest time waster for most of us is not knowing who to call, when to call them and what to say

 What NOT to do:

• - Don’t do work that doesn’t lead to income – present or future
• - Don’t send out huge mailings if you can’t follow up on each and every one
• - Don’t spend time making pretty flyers – someone has done this already! Go to the Yahoo Groups; www.tastytidbits.com, and PC websites to find out who!
• - Don’t enter every customer’s info into your system - only do those who need something from you

 So What DO you do?  First, you have to know what you are supposed to do.

To Do lists:

• Constantly cycling through a to-do list in your mind hinders productivity and creativity. Write it down and your mind will be ready for more important things!
• Use Franklin Covey; make a list of everything that needs to be done this week.
• I am very pen/paper, I free my mind by writing down everything, then prioritizing it. I have a pad of paper and pen in car, by bed, at desk.
• Did you ever have a day where you forgot to eat? Well, to prevent that, you should have a standard daily, weekly and monthly to do list – things that have to be done every day, week or month so that you don’t have to spend time “remembering”. LIKE: Exercise, take vitamins, enter expenses, check Wed. Reg, updating PWS, download team stats, plan team meeting, book next month; show checklist
• Do Sunday night planning: review family schedule, schedule office hours, determine what needs to happen during the week to reach business goals (team & personal) – prioritize and schedule those activities. Any income generating activity gets $ sign next to it and a high priority.

 This will help you know WHEN to do things:

• There are 3 sections to the day: morning, afternoon, evening – figure out what you can do when! Don’t do paperwork in the prime calling time!
• Limit number of activities planned each day – six business/six home life.
• Tackle the big rocks first – it is tempting to do the easy stuff first but then the big stuff (usually the most important) is always left over at the end of the day.
• Assign deadlines to every task – this will move you into action! If you commit to prompt follow up, you are more likely to do it.
• If you have a big task, break it down in to small 20-30 minute segments. If you know you only have to work on something for 20 minutes, you will start the project and you will probably accomplish more than you think because of the time limit. Use your timer.
• At the end of the day, list what you SHOULD have accomplished but did not. Make sure it is on the top of your list for tomorrow.

 Finding blocks of time: 

• Working in blocks of time helps prevent the feeling that you are working constantly.
• Turn off technology during your peak work time: don’t answer email when you need to be making phone calls. The email can wait. I check early a.m, lunch, before leaving office
• Don’t plan concentration time when you KNOW you will be interrupted.
• My favorite “block” of time is found before a show. I leave for my show an 15 minutes early. I arrive at the host’s house an 25 minuters before I have to walk in the house so I park around the corner. I am in a quiet, controlled, uninterrupted environment during prime calling hours. I make host coaching, booking and team calls. The calls are focused and brief. For example: Hi, Suzy. This is Noel from the ”your company name”  How are you? Do you have a minute? I have just a minute or two since I arrived at my show a little early. I know you were considering taking advantage of the Host Specials for August and I will probably book at least one August show tonight. Did you want to pick the date that is best for you?

 

Power Hour (or half hour):

• Budget your time intentionally – know who you will call in each category (Recruit Leads, Host Coaching, New bookings, Customer Care, Consultant Care). Use the RSVP priority list.
• Make calls in each category (in that order) for 10 minutes per category.
• Save the last 10 minutes to handle anything you promised to do during your calls and to make notes.

 Office Hours:

• I set these every Sunday night after I review my week’s schedule with my family. Publishing these hours help both me and my team.
• I email my hours to my team so that they always know when I can be reached. It is an easy way for me to remind my team of upcoming events, meetings and HO program deadlines. That way I don’t spend time in our calls talking about details available elsewhere.
• I schedule at least one night in my office every week to talk to hosts, recruit leads and consultants that I can’t reach during the day.
• Even if you don’t have a team, set office hours for your own planning!
• I schedule non work – usually every Friday plus one other day when I do errands.

 

Five frogs are sitting on a log.  One decides to jump off.  How many frogs are on the log?  There are still five frogs on the log because deciding to do something is NOT the same as taking action. 

You MUST take action to be successful.

The American Dream-A Self Owned Business

 

NEED EXTRA     ???

 

                       $1000                                                     $220                                                   $55

                        $900                                                      $198                                                   $50

                        $800                                                      $176                                                   $44

                        $700                                                      $140                                                   $35

                        $600                                                      $120                                                   $30

                        $400                                                       $80                                                    $20

                        $300                                                       $60                                                    $15

                        $200                                                       $40                                                    $10

 

 

Now, how many part-time jobs can offer you a beginning hourly wage like this?

 

 

My Business is the #1 retailer of kitchen tools in the U.S.

 

NO inventory – your starter kit is all you need.

NO delivery – all products are shipped directly to the customer by the company.

NO industry saturation – only 70,000 consultants currently in the U.S., Canada, U.K. and Germany

Low start-up investment – $155.00 investment gives you products and supplies

Low pressure environment – educational, entertaining and fun!

Flexibility – you work when YOU wan to work

Free training – audio, video and one-on-one personal training

Personal development – monthly workshops, newsletters and info meetings

Tax benefits – multiple home-based business deductions

22% – 27% commission after $15,000 in career sales

Travel awards can be earned for yourself and your family

Unlimited growth potential – personal and financial independence

 

BE IN BUSINESS FOR YOURSELF!

  

 Common Questions about the My Business

How much does it cost to become a consultant?  It costs $155 plus tax.  There is no fine print.  You get $500 worth of products and paperwork to start your business.  In the first three months, in addition to your pay, you can earn approximately $1200 more in bonus products.

How much do I get paid?  Depending on your total sales for the month, you are paid 20-25% commission.  As you go up the ladder, you can earn up to 31%.  The company pays for host gifts, customer service costs and credit card fees.  You don’t carry any inventory and products are shipped Fed-Ex directly to the hosts.  (Our company average is such that you earn about $100 per show in the beginning.)

Do I need sales experience?   Most of our consultants are not trained sales people or have any sales background.  They are just individuals looking to earn some extra money, free products and have some fun, all on their own schedule.  These Kitchenproducts are of the highest quality and are easy to sell!!!

What if I am not a good cook?  We are not professional cooks or chefs.  Many of our consultants don’t even like to cook, but our products and recipes make meal preparation quick and easy.  The recipes recommended for demonstrations are easy and simple to prepare no matter what your aptitude in the kitchen.

Are there meetings to attend?  How do I get trained?  We have a sales meeting once a month that consultants attend.  They are for recognizing your accomplishments, meeting other consultants to learn new ideas, additional training and growing a successful business.  New consultants may attend our monthly new consultant workshop.  However, much of your questions and help will come from your recruiter and/or your Director as they advise you in your business along the way.  Also, your kit comes with audio and video CD’s as well as a well organized notebook which gives complete detailed instructions and tips in every area of you business.  You can also attend other consultants’ or directors’ kitchen shows to see other techniques.  We also offer free tele-classes where you can be trained through classes offered on the phone with a company trainer.  We have a company audio/video store as well so you can purchase CD’s and DVD’s on various topics of interest to help you with your business for a minimal fee.  You will also get help on our web site, through company newsletters, email and team newsletters.  So there are many ways you can receive training.  With the this business, you are in business for yourself, but not by yourself.

What are SOME of the advantages of having this type of business?  Most people like the flexibility of working around their family.  This business is not gender biased – both men and women like to cook!  Everyone eats and everyone has a kitchen, so everyone is a potential customer!  The products are great and help people in their kitchens and our recipes are delicious and help families at meal times!  There is also no glass ceiling.  You can earn more money doing this than others make working for someone else.  You can also earn other things, such as trips, jewelry, appliances and gift certificates just for doing a good job!  No deliveries!  You do not make deliveries.  All products are purchased at your shows are shipped by Fed-Ex directly to the host.  No inventory!  You do not have to keep any products in inventory or purchase products each month.  This is wonderful because consultants do not have to spend money out of pocket in order to sell. 

What does it really take to get started?  It’s simple.  We fill out the form to order a kit or you can do that on-line.  You agree to do six shows and need to have the dates picked out for your first six shows.  Catalog shows count too!  Training material comes with your kit and I will make sure you know the dates for our next new consultant training. 

The American Dream – A self-owned business, keeping family first, while making a great income that we control.  It could be for you too!  At only $155 and over $500 in products, there’s surely no risk!  You owe it to yourself to at least check us out!

Home Business: Start Your Home Based Business For Less

  

Dear Friends ~

I am actively seeking recruits for a wonderful job where the guests are PAMPERED with some amazing recipes, products, and incentives. I have a great time at it and the best part is you don’t have to be a CHEF to do the parties!

If you or anyone you know might be interested in starting your own business, please feel free to contact me at Noel Chapman I would love to share this experience with you all!

~Noel Chapman

*If you sign up this month you get the kit worth over $500 in supplies/products for $77.50!!!

New “Career Stimulus Plan” Offers Americans The Chance to Start a Business for Less Than $100

 With our economy in a commotion and unemployment rates at an all time high, thousands of Americans are taking on second jobs — or beginning to look for new ones in order to keep their families financially afloat. In fact, a recent survey conducted by my company revealed that more than one third (35%) of Americans have either taken or researched getting a second job.

In response, my company has announced a new career stimulus plan that makes beginning a direct sales business easier than ever before. During the month of March, anyone who joins as a new Consultant can receive a 50 percent rebate on his or her initial investment. With people choosing to cook more frequently at home versus dining out – 70 percent according to the survey – a direct sales career as a Consultant selling High Quality Kitchen Tools and teaching families how to use those tools to provide meals for less than $2 per serving is very pertinent in today’s economy. Consultants can start their own business for only $155, which covers the cost of a starter kit that includes a selection of high-quality products, and business materials.

The kit is valued at more than $500 and includes everything new Consultants need to start their businesses. Consultants joining this month who sell $1,250 in products during their first 30 days with the company will receive up to $77.50 back, or half the cost of their starter kit. Based on Cooking Show sales averages, an average Consultant sells $1,250 in just three Cooking Shows.

Flexible Business Opportunity For Today’s Economy

Have you ever considered the idea of  having a business of your own and having a schedule that is flexible and entertaining? I would love to share an exciting opportunity with you. I can help you earn great income at kitchen shows and there’s a step-by-step plan for building a bigger business if that’s what you want.

In today’s economy, lots of people are looking for another source of income.  Having your own home based business selling our high quality kitchen tools and teaching people how to make affordable meals for their families is a great rewarding investment. The kitchen products we sell people will be used everyday in households.  And the company really looks out for us-they’ve just increased what everyone can earn, right from the start.

Most people know about home kitchen parties. What you may not know is there’s a bigger picture. This is a business that can be as casual or as big as you like. There’s even a car program for career builders. I’d love to share this exciting and rewarding opportunity with you. Please visit www.pamperedchef.biz/noelskitchen (paste link in browser) Or send me an email:
Noel Chapman

Starting Your Future Today!

Are you looking for financial freedom?  What do you think it would feel like to add extra money to your weekly budget?  Like a growing number of women, I have a home based business. I teach people how to make budget friendly meals for their families for just under $2 per serving and in less time.  My hosts and their guests are able to learn these food preparation techniques by using high quality kitchen products. So imagine what it would be like if you could pay off debt, have extra income for your mortgage, car payment, child’s education fund, family vacations or even retirement. Do you want more time with your family while doing something you really love?

We all do right? Why is what I do better than what other home based business’ do?  Well for starters, I feel rewarded everytime I’m able to help someone improve their family lifestyle and earn money while doing it. I feel it’s rewarding to help people achieve their goals and dreams.  I feel it’s my mission to share the opportunity to help them grow both in a business and on a personal level. This is why I chose my home based business:

 I worked  full time in an area where I was always on the go, rushing from here to there, home to work, work to home, getting dinner ready for the kids than off to bed. I was driving in this hirandous taffic both to and from work. In bad weather a 40 minute drive was taking me 2-3 hours to get to and from work. Doing this for 13 years and I about had enough. My family and I decided to move away from city life and move to an area located in the beautiful Sierra foothills. A community of natural beauty. I found a job as an office manger working full time. It  now only takes me 15 minutes to get to and from work. How’s that for a change in lifestyle?

I was still missing something. My family still needed a little extra extra to pay off debt and afford extra things like school clothes, going on much needed family vacations and whatever else we wanted. I was familiar with selling at flea markets, Ebay and the local newspapers to make some money, but it wasn’t enough. I thought about a home based business career. I wasn’t so much into makeup, or jewelry but I knew I loved to cook. I felt relaxed when I was in the kithen. I found a home based business that I could do while doing two things I enjoyed most: helping people and cooking. So thus here I am, Noel’s Kitchen.

I joined my company because it was a brillant opportunity for me and my family.  I liked the beliefs the company had about family, the flexibilty in my schedule, the support and training is excellent and I love the products. I enjoy running my business around my family’s schedule. Having the extra money and the excitement of running my own business is very satisfying. If you’re looking for that extra financial income, let me help you start your future today, visit my WAHM Direct Sales  page and find out how you can make a difference for you, your family and so many others. I know you’ll be happy you did.

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